THE BOARD OF COUNTY COMMISSIONERS
DURHAM, NORTH CAROLINA
Monday,
February 9, 2004
7:00 P.M.
Regular Session
AGENDA
1. Opening of Regular Session—Pledge of Allegiance 5 min.
2. Agenda Adjustments 5
min.
3. Minutes 5 min.
a. January 5,
2004 Worksession
b. January
12, 2004 Regular Session
4. Resolution Honoring the Life of Coach Russell E. Blunt 5 min.
A resolution has been prepared to
recognize the outstanding career of legendary Track Coach Russell Evans
Blunt. Coach Blunt, who passed away on
January 7, will be long remembered for his 42-year career, particularly as
coach of Hillside High School and the Durham Striders Track Club.
5. Proclamation for
“American Heart Month" 5 min.
February is “American Heart Month". A proclamation has been prepared in observance of the month and a
number of activities have been planned to bring attention to risk factors and
heart disease prevention. Tracey Bates,
MPH, RD, LDN, Health Promotion Nutritionist, Durham Public Health Department,
will accept the proclamation and share some of the planned activities.
6. Presentation
of Property Tax Check by Durham County Habitat for Humanity 5 min.
7. Report on Triangle United Way’s 211 Call Service Center 10 min.
8.
Consent
Agenda 20 min.
c. Budget Ordinance Amendment No. 04BCC000044 and
Capital Project Ordinance Amendment No. 04CPA000007—Establish the ERP Capital
Project and Approve the Recommended Financing of the Project (authorize the
Manager to award the bid to Siemens SAP and to execute the contract; approve
Budget Ordinance Amendment No. 04BCC000044 to appropriate funds from fund
balance and Capital Project Ordinance Amendment No. 04CPA000007 and a
Reimbursement Resolution in the amount of $3,425,000);
d. Durham Board of County
Commissioners’ 2004 Meeting Schedule (approve the 2004 Meeting Schedule as
presented, noting that the March Worksession is scheduled for Wednesday, March
3);
e. Appointment of Vonda Sessoms as Deputy Clerk
to the Board (confirm the appointment of Ms. Sessoms as Deputy Clerk to
the Board in order for her to sign official documents and act in the absence of
the Clerk); and
f. Appointment of the
2004 E&R Board Members (appoint a special Board of Equalization and Review,
designate membership to this Board, appoint the Chair and Vice Chair, and
establish the compensation rate for serving on this Board at $50.00 per session
plus $15.00 per hour after the three-hour session).
9. Advance Public Hearing on the FY 2004-2005 Budget 30
min.
10. Public Hearing on Bond
Orders for Justice Center Bonds and Public Building Bonds
10 min.
The Board of Commissioners is requested to
hold a public hearing on the advisability of issuing two-thirds general
obligation bonds. The purpose of the
bonds is fund planning and architectural services for the new Justice Center
and Parking Facility, as well as the acquisition of interests in land. The bonds are also for the provision of
planning, architectural services, geotechnical investigation, and environmental
testing services and demolition work with respect to the Human Services Complex
and the renovation of a building to be acquired by the County for housing Head
Start.
The first reading of the bond orders was
held on January 12, 2004. The public
hearing has been duly advertised as required by law. Following the public hearing, the Board is requested to approve
the two bond orders.
11. FY 2004-2005 Consolidated Action Plan Needs Public Hearing 15 min.
The City of Durham
Department of Housing and Community Development requests that the Board of
County Commissioners hold the FY 2004-2005 Consolidated Action Plan Needs
public hearing to receive citizen comments.
The adopted Citizen
Participation Plan requires that two public hearings be held prior to
submission of the Consolidated Action Plan to the Department of Housing and Urban
Development (HUD). The purpose of the
first public hearing is to receive comments pertaining to HOME program needs in
Durham. Comments received from the
public during this phase will be used to assist in the development of the FY
Draft Consolidated Action Plan. The FY 2004-2005 Draft Consolidated Action
Plan is scheduled to be available for public review March 15, 2004 through
April 16, 2004.
The Durham City-County HOME
Consortium anticipates receiving total HOME Investment Partnership (HOME) program
funds for $1,400,000. This amount
includes an approximate annual HOME allocation of $1,300,000 and program income
for $100,000. The proposed use of FY
2004-2005 HOME funds includes a Community Housing Development Organization
(CHDO) set-aside, substantial homeowner rehabilitation activities for
low-income city and county residents, and a
First-Time Homebuyers Program for city and county residents. Housing and Community Development staff is
currently reviewing FY 2004-2005 HOME proposals and will present funding
recommendations in April. The Durham
City-County HOME Consortium will be required to provide a 25% match
(non-federal funds) to the total amount of HOME funds used directly for
affordable housing activities during FY 2004-2005. The required match would be approximately $325,000 and would be
funded with City Housing Bonds and available County funds as outlined in the
current Consortium Agreement.
Constance Stancil, Interim Director of
the City of Durham Department of Housing and Community Development, has
reviewed this request and recommends that the Board of County Commissioners
hold the FY 2004-2005 Consolidated Action Plan Needs public hearing to receive
citizen comments.
RESOURCE PERSON(S): Katherine
Simmons, Associate Director of Planning and Administration, or Vickie Miller,
Planning and Development Officer
COUNTY MANAGER’S
RECOMMENDATION: Hold the FY
2004-2005 Draft Consolidated Action Plan Needs public hearing to receive
citizen comments.
12. Approval of Professional Services for
Building Programming and Pre-Design Contract for the Durham County Human
Services Complex Project
No: DC070-48
20 min.
The Board is requested to authorize the
County Manager to enter into a contract with The Freelon Group Inc. to provide
professional services for the programming, master planning, and pre-design of
the New Durham County Human Services Complex to be located on East Main Street
(for $345,220, plus a reimbursable amount of $8,000, thus totaling $353,220)
and to execute any other related contracts, if necessary, not to exceed the
estimated $400,000 budget.
This project is to build a new Human
Services Complex to house the departments of Social Services, Public Health,
and The Durham Center (formerly Mental Health). This facility was included in the Durham County Facility Master
Plan completed in 2000 and amended in 2003 to reflect changes generated by the
downsizing and reorganization of Mental Health. The total space requirements for the Human Services Complex are
approximately 224,000 square feet, plus parking facilities to support the
complex. This project consolidates
delivery of Human Services and improves service delivery by providing adequate
facilities for each agency along East Main Street. During programming, the current and future space needs of each
building occupant will be determined and used to develop the size of the
building and parking facilities and serve as the basis for design and
construction. In addition, the actual
placement of the buildings and parking on the potential sites will be examined
and several alternatives evaluated. The
facilities are included in the approved Capital Improvement Plan (CIP) with an
estimated project cost of $62,176,259. Construction is scheduled to begin in FY 06
and to be completed in
FY 09.
A request for qualifications (RFQ) for
architectural services for the facility was advertised on July 9, 2003. Nine responses were received on August 11,
2003 and were evaluated by a selection committee representing the County
Manager’s Office and Social Services, Public Health, The Durham Center,
Engineering, General Services, Finance, and Budget Departments. Four firms were interviewed on October 29,
2003, and The Freelon Group Inc. (located in Durham) was determined to be the
most qualified firm for the Durham County Human Services Complex project.
Between November 2003 and January 2004,
representatives from Social Services, Public Health, The Durham Center, and
Engineering Departments met with The Freelon Group Inc. to develop a scope of
work. A fee proposal for the
programming and pre-design work was submitted on December 12, 2003, which was
refined during negotiations and revised on January 21, 2004. The services to be rendered under this
contract include: (A) Project
Initiation & Data Gathering: To develop an operational and functional
concept for the Human Services Complex and tour of comparable buildings. (B) Process Analysis & Programming:
Process analysis and programming for primary occupants; scope, and project
budget reconciliation.
(C) Master Planning: A comprehensive site investigation will be undertaken to
analyze topographic and subsurface conditions, site utilities, boundaries, and
environmental investigations prepared by others. Site access and parking requirements will also be evaluated to
determine the best utilization of the site.
(D) Stakeholder Involvement: Review and confirm requirements for security
operations, Information Technology, Appearance Commission, and Board of the
County Commissioners. (E) Project
Documentation: Produce final programming and master planning documents. It is expected that the completion of
programming and pre-design phases will take about five months. The Freelon Group Inc. is an MBE firm and
proposes a 15.5% WBE participation on this project.
It is recommended that the County
proceed with all work described in the revised proposal dated January 21, 2004,
for $353,220. The total estimated
design cost currently included in the approved CIP is $4,310,936. Current approved funding for this project is
$2,915,485.
RESOURCE PERSON(S): Glen Whisler,
P.E., County Engineer, Engineering Department
13. Request to Award Sole Source Contract to Applied Control
Technologies for Security Card Access and HVAC Controls in the General Services
Complex, Detention Center, and Judicial Building
15
min.
The Board is hereby
requested to authorize the County Manager to execute a sole source contract
with Applied Control Technologies for $72,057 to upgrade the environmental
(HVAC) controls to the General Services Complex and Detention Center and
security card access upgrades to the existing Direct Digital Control (DDC)
system in the Judicial Building.
Stakeholders for this
project include: General Services for environmental controls of the Judicial
building and both DSS facilities; IT department for server support; ARAMARK for
environmental (HVAC) controls of the Detention Center; and the Sheriff’s Office
for security card access control and administration in the Judicial
building. All of the above-named
stakeholders have been involved in development and approval of this project,
including Purchasing and Legal Departments.
Pursuant to N.C.G.S. §143-129(e)(6), this project is exempt from the public bidding requirements because
performance and price competition for the Andover product is unavailable and standardization and
compatibility is an overriding consideration.
14. Time Warner’s Request to Seek an Increase in the Rate Charged for
Basic Cable Television, Service Installation, and Equipment Rental
15 min.
RESOURCE PERSON(S): Robert Sepe,
President, Action Audits, LLC
15. Closed Session 30 min.
The Board is requested to adjourn to
Closed Session to consider the performance of a public officer, to discuss a
claim, and to preserve the attorney-client privilege pursuant to N.C.G.S. §§
143-318.11(a)(3) & (6).
______
3¼ hrs.
