THE BOARD OF COUNTY
COMMISSIONERS
DURHAM, NORTH CAROLINA
Monday, January 5, 2004
9:00 A.M. Worksession
AGENDA
1. Citizen
Comment—Rev. Thomas B. Bass Jr. 5 min.
1a. Resolution
Opposing Location of Outlying Landing Field in Washington and Beaufort Counties
10 min.
2. Ten-Year
Plan to End Homelessness 15 min.
3. Presentation
on the Latino DWI Prevention Grant 10 min.
A local
community group, the Durham Coalition for the Prevention of Drinking and
Driving in the Latino Community, was selected as one of three sites nationwide
for a grant from the National Highway Traffic Safety Administration to develop
a program to prevent drinking and driving among Latinos.
4. Exchange
of Personal Property with IBM 5 min.
The Department of Information Technology
has recently replaced two IBM AS/400 system units for two IBM I-series system
units, which service a majority of the County departments. IBM has offered to accept, as a trade in,
the two AS/400 systems for $10,000 each.
The actual value of each AS/400 system is approximately $1,000. The exchange provides the County the rare
occasion of receiving extra benefit for outdated technology. IBM will pay to the County a total of
$20,000 for the systems and will arrange for their pick up.
As a condition of the trade-in offer,
IBM has required that the County enter into an Agreement for Trade-In. The deadline to enter into the Agreement was
December 31, 2003. Since this is the
first meeting of the Board to consider this offer, the County Manager executed
the Agreement prior to the deadline in order to accept the offer. The Board is requested to ratify the action
taken by the County Manager.
This exchange is pursuant to N.C.G.S.
§160A-271, Exchange of Property, and the County has complied with the ten-day
public notice requirement set forth therein.
5. Approval
of the Interlocal Agreement for the Community Learning Center 10 min.
On
December 1, 2003, the Board of County Commissioners approved the creation of
the Community Learning Center under the supervision of the Criminal Justice Resource
Center. The target population for the
program is students who are expelled from Durham Public Schools (DPS)
(permanently removed), suspended for 365 days (not allowed on DPS property,
often for a weapon charge), or who are not eligible for the Lakeview option due
to safety concerns. The program will
serve ten students, operating Monday through Friday. The classroom will be equipped with ten individual workstations
and computers with Internet access.
Students will use the Nova Net Curriculum, which is aligned with the NC
Standard Course of Study.
On December 4, 2003, City Council
approved funding in an amount not to exceed $27,960 for this program,
authorizing the City Manager to negotiate and execute an Interlocal Agreement
with the County.
6. Adequate Public Schools Facilities
Policy 15 min.
The Board of County Commissioners expressed
a desire for the City and County to implement a policy tying rezonings with a
residential component to the availability of classroom space in public schools.
The proposed policy establishes a level
of service for public schools of each type. The policy proposes that rezonings be denied when the proposed
student increase will cause the public school system to exceed its building
capacity. The BOCC considered this policy at its
August Worksession and asked for additional study of the issue by staff. The policy has been revised to take reductions
into account, as well as increases in enrollment linked to rezonings.
RESOURCE PERSON(S): Frank M. Duke, AICP, Durham City-County
Planning Director
7. Presentation—Durham
Comprehensive Plan and Durham Unified Development Ordinance (UDO)
30 min.
The presentation provides an overview on
the purpose and impacts of two major initiatives undertaken by the Planning
Department: the Durham Comprehensive Plan and the Unified Development Ordinance
[UDO]. The plan will establish a
pattern of land uses and clarify basic governmental policies related to
development. The UDO merges zoning and
subdivision regulations into a single ordinance employing Smart Growth tenets
and principles. Both projects are
scheduled for completion in the summer of 2004. The City Council received a similar presentation in December.
The Planning Department recommends that
the Board receive the presentation and provide direction as appropriate.
RESOURCE PERSON(S): Frank M. Duke, AICP, Durham City-County
Planning Director
COUNTY MANAGER’S RECOMMENDATION: The Manager recommends that the Board receive the
presentation and provide direction as appropriate.
8. 9-1-1
Departmental and Surcharge Status Report 25 min.
Durham Emergency Communications Center
will make a presentation to the Board of County Commissioners outlining the
management changes that have occurred within the department and plans for expenditures
from the surcharge.
9. Interlocal
Reconciliations 10 min.
The Finance
Department requests that the BOCC approve the transfer of $148,417 from the
contingency fund and $349,327 from the 911-surcharge fund for payment of outstandings due under the 1996
through 1999 interlocal agreements with the City of Durham. These funds,
which total $497,745, are described below:
|
|
FY95-96
|
FY96-97
|
FY97-98
|
FY98-99
|
|
Emergency Comm. GF
|
51,432
|
97,839
|
(35,534)
|
(23,104)
|
|
Emergency Comm. Surcharge
|
(520,633)
|
690,514
|
103,869
|
75,576
|
|
Civic Center
|
(44,382)
|
(37,188)
|
(48,872)
|
23,782
|
|
Emergency Management
|
46,797
|
|
|
7,004
|
|
Planning Department
|
64,157
|
14,259
|
192,708
|
94,639
|
|
Inspections Department
|
(22,790)
|
(47,355)
|
(36,177)
|
(3,106)
|
|
GIS
|
|
|
|
9,290
|
|
Landfill Tipping Fee
|
95,648
|
(70,240)
|
(53,308)
|
|
|
Sales Tax Audit
|
|
|
(65,472)
|
|
|
TMA Tax Revenue Audit
|
|
|
(52,028)
|
|
|
Youth Coordinating Board
|
|
|
(1,857)
|
6,464
|
|
Payments
|
|
|
|
(117,138)
|
|
Total
**
|
$ (329,771)
|
$ 647,829
|
$ 3,329
|
$ 73,407
|
** ( ) = Due
to County from the City
without ( ) = Due from County to the City
Total
Interlocals $
394,794
800 MHZ Radios
$ 102,951
Total
due to City $ 497,745
The $102,951
payment for 800 MHZ Radios is an amount due to
the City and authorized for payment by the
BOCC in FY 99, but was never paid.
The amount results from a $687,451 bill charged incorrectly to
the Emergency Telephone System Fund rather
than to the General Fund during FY 98 and a $584,500 charge to the General Fund
in FY 96 that should have been charged to the
Emergency Telephone Fund (revealed in a FY 98 Internal Audit).
The $102,951
balance due the Emergency Telephone Fund was
due to be paid during FY 99, but was not, and
is part of this request.
It should be
noted that the City of Durham has netted our payment ($497,745) against the
amount due Durham County ($583,431—Agreed Upon
Procedure Audit/Utilities Audit) and forwarded to Durham County the difference
($85,686). Release of the above-mentioned
funds is necessary to close the transactions on the County books. With the closing of this transaction, all reconciliation of interlocals will be complete through
FY 2002.
10. 2001
Bond Referendum Projects Update 15 min.
The
2001 bond referendum included the following projects:
- North Regional Library Land
Acquisition
- East Regional Library Land
Acquisition and Construction
- South Regional Library Land
Acquisition
- Southwest Branch Library Land
Acquisition
- Stanford L. Warren Library
Renovations
- EMS Station #2
- Durham Center for Senior Life
A
brief report will be given regarding the status of the projects, as well as the
status of other Capital Improvement Program projects.
RESOURCE
PERSON(S): Wendell Davis, Deputy County Manager, and Glen Whisler, P.E.,
County Engineer
COUNTY
MANAGER’S RECOMMENDATION:The
County Manager recommends that the Board of Commissioners receive the report
and provide direction to staff as appropriate.
11.
Durham County Emergency Medical
Services (EMS) Station Number 2—Project Update—Project Number: DC069-50
15 min.
The
2001 Bond Referendum included funding for the proposed Durham County Emergency
Medical Services (EMS) Station Number 2 to replace the Lincoln Community Health
(LCHC) Station. The new facility will
be located on Old Fayetteville Street.
Acquisition of the site was completed on July 30, 2003, and design of
the facility is underway. On January
13, 2003, the Board of County Commissioners awarded a design contract to
Gurlitz Architectural Group, P.A. of Durham to provide architectural services
for the proposed facility. A facility
of approximately 7,368 square feet is
proposed to house functions which include ambulance parking bays, living
area, offices, support spaces, meeting room, and provision for future expansion.
Call
volume has increased for the district and currently two nearby volunteer fire
departments assist the LCHC EMS Station in handling the increasing number of
calls. Growth in southern Durham County
has continued to surpass the capacity of the LCHC EMS Station to meet the
demand. The proposed project will allow
for more adequate staffing and vehicle housing to meet the current demand, as
well as prepare for future growth.
The programming and schematic phases of
the project is complete. These phases involved a series of meetings
with EMS staff to determine the needs of the facility. The project is currently in the design
development phase. The architect will
provide an update to the Board.
RESOURCE
PERSON(S): Glen Whisler, P.E., County Engineer; Mickey Tezai, Director,
Emergency Medical Services; and Richard Gurlitz, Gurlitz Architectural Group,
P.A.
12. Budget
Ordinance Amendment No. 04BCC0000138—Judicial Building and Judicial Building
Annex Security
15 min.
13. Closed Session* 60 min.
The Board of Commissioners is requested
to adjourn to closed session to direct the staff concerning the material terms
of a possible purchase of the YMCA Daycare building located at 218 Seminary
Street pursuant to G.S. § 143-318.11(a)(5).
14. Justice Building
Programming and Facility Master Plan Revisions 30 min.
The Board is requested to consider
revisions to theJustice Building program
and Facility Master Plan and authorize the County Manager to proceed with
development of a design contract for the Justice Building project.
In March 2000, the Board adopted the
Facility Master Plan that identified construction of a Justice Building as the
highest priority project. The project
was included in the Capital Improvement Program (CIP). The programming phase of the project,
completed in October 2002, included two options for building occupancy. Option 1 included all functions related to
the justice system and required 282,645 SF.
Option 2 recommended a building of 245,420 SF and did not include
Community Corrections and the Criminal Justice Resource Center. Option 2 was incorporated in the 2004-2013
CIP. However, during review and
approval of the CIP, the Board requested that staff reconsider the occupancy of
the proposed Justice Building along with the Judicial Building, Judicial
Building Annex, and Eligibility Building, which resulted in the development of
Option 3.
Options 1 and 2 from the October 2002
program document and Option 3 for the Justice Building, along with
recommendations for use of the Administrative Complex, Judicial Building,
Judicial Building Annex, and Eligibility Building were reviewed with the Board
on December 1 2003. Option 3 places
Community Corrections in the Judicial Building Annex, Criminal Justice Resource
Center in the Eligibility Building, and Juvenile Justice and Guardian Ad Litem
in the Judicial Building, resulting in a Justice Building of 228,974 SF. In response to concerns raised at the
December 1, 2003 meeting, Option 4 was developed which does not require use of
the Eligibility Building to meet the facility needs of the justice system. In Option 4, the Justice Building is 228,974
SF.
15. Review of Options
for Improvement of the Bragtown Branch 30 min.
In response to the directives given by
the BOCC at the August 4, 2003 Worksession, County staff members have prepared
information on the Bragtown facility.
First, the results of an architectural study of the Bragtown Branch will
be presented. The study includes:
·
An
assessment of the current Bragtown Branch;
·
An
option (labeled Option A) to add an
additional 400 square feet to the existing facility;
·
An
option (labeled Option B1) to add
3,000 square feet to the existing facility;
·
An
option (labeled Option B2) to
replace the current facility with a
4,400-square-foot facility at the existing site;
·
An
option (labeled Option C) to build a
new 10,000-square-foot facility at a new site.
These four options address the
architectural questions associated with items 2, 3, and 4 of the August 4
instructions given to staff and reiterated below.
Following the presentation of the
architectural study, staff members will present information about the Bragtown
Branch operations to address the operational questions represented in items 1,
5, 6, 7, and 8 of the August 4 instructions.
16. Accept
Fiscal Year 2004-2005 Budget Calendar and Set an Advance Public Hearing on the
FY2004-2005 Budget
5
min.
17. Pay-for-Performance
Review Process Follow-Up 10 min.
The 2004 Pay-for-Performance Program grants
a 3.25% increase for “Meets Expectations" performance and a 4.25% increase for
“Exceeds Expectations" performance as approved by the Board of County
Commissioners at its December 8 meeting.
The Pay-for-Performance Review Panel is
being established to allow employees an opportunity to request a formal review
of a disputed overall performance appraisal and to provide for the random
review of “Exceeds Expectations" performance appraisals by an impartial panel
comprised of Human Resources personnel, department administrators, a Deputy
County Manager, and a peer.
Durham County employees may request a
review of a “Meets Expectations" or lower performance appraisal rating believed
to reflect inaccurately performance based on the employee’s existing workplan. Further, on a random basis, throughout the
appraisal review year, Human Resources will randomly select performance
appraisals with “Exceeds Expectations" ratings and review them against the
employee’s submitted workplan to ensure that appraisals reflect established
expectations.
RESOURCE PERSON(S): Elaine C. Hyman, Human Resources Manager,
and Tony Noel, Acting Human Resources Director
_________________________
