THE BOARD OF COUNTY COMMISSIONERS

DURHAM, NORTH CAROLINA

 

Monday, May 14, 2001

 

AGENDA

 

 

3:00 P.M.

 

Capital Improvement Plan Worksession

 

To discuss the 2002-2011 CIP.

 

________________________

 

5:00 P.M.

 

Closed Session

 

The Board is requested to adjourn to closed session to instruct the staff in negotiating a price for the acquisition of real property.

 

________________________

 

7:00 P.M.

 

 1.    Opening of Regular Session—Pledge of Allegiance

 

 2.    Agenda Adjustments

 

 3.    Minutes

 

a.       February 12, 2001 Regular Session

b.       March 26, 2001 Health and Human Services

c.       March 26, 2001 Regular Session

d.       March 29, 2001 Worksession

e.       April 9, 2001 CIP Worksession

f.         April 9, 2001Regular Session

g.       April 23, 2001 Regular Session

 

 4.    Resolution for Brit Strickler

 

Brit Strickler, a 10-year-old Durham girl, turned concerns about budget reductions at the Durham County Library into action.  She organized and held a successful neighborhood book sale and donated proceeds of $1,000 to help the library.

 

County Manager's Recommendation: Approve the resolution and present to Brit Strickler, along with thanks for her public service to the community.

 

 5.    Proclamation for North Carolina Central University Chancellor Julius L. Chambers

 

A proclamation has been prepared for outgoing North Carolina Central University Chancellor Julius L. Chambers.  He will step down in June following eight years of leadership at the university.  An event entitled, “Celebrate the Chambers Years," has been organized by community leaders and university alumni to honor his outstanding tenure.  The event will be held on Saturday, May 19, 2001 at the Sheraton Imperial; the proclamation will be formally presented at that time. 

 

County Manager's Recommendation: Approve the proclamation to be presented to Chancellor Julius L. Chambers, along with the sincere appreciation of the Board of County Commissioners.

 

6.        Consent Agenda

 

a.       Budget Amendment No. 01BCC000060—Criminal Justice Resource Center, Juvenile Day Reporting Center (approve the budget amendment in the amount of $258,720 and approve the establishment of two provisional Court Specialist positions to serve as liaisons between Safe Schools/Healthy Students grant partners and the juvenile justice system);

b.       Budget Ordinance Amendment No. 01BCC000061—Social Services—Recognize New Child Care Subsidy Revenues (recognize new revenues in the amount of $1,536,342 for child care subsidy payments to allow the program to continue at its present level for the remainder of the current fiscal year);

c.       Budget Ordinance Amendment No. 01BCC000062—Social Services (DSS)—Request to Accept New Revenues to Provide Medicaid Reinstatements (accept $75,000 in additional federal revenues necessary to complete the Medicaid Reinstatement Project);

d.       Budget Ordinance Amendment No. 01BCC000064—Recognize Deferred Revenue for Publication of Durham County Historic Inventory Book (recognize deferred revenue in the amount of $17,000 for the publication of the Historic Inventory Book);

e.       Amendment to Records Retention and Disposition Schedule (approve the schedule amendments to allow for the destruction of records which no longer have any utility within a reasonable time frame);

f.         Reschedule the May 28, 2001 Regular Session (reschedule for Thursday,
May 31, 2001 at 7:00 p.m. due to the national holiday [Memorial Day]);

g.       Standard Non-Reimbursable Contracts for the Extension of the County Sanitary Sewer System—Fairfield Subdivision (Phase 4A) and Research Triangle Charter Academy) (authorize the County Manager to execute the utility contracts for these additions to the County sanitary sewer system);

h.       Offer to Purchase County Property—704 Gaston Avenue (pursue the upset bid process; the Board has the authority to accept or reject any offer at the conclusion of the upset bid process);

i.         Capital Projects Amendment No. 01CPA000011—Close Durham Public School Projects (close the three capital projects: Jordan High Roof Replacement $25,693, CC Spaulding Circular Drive $2,013, and Mangum Primary Roof Replacement $11,354 for a total budget decrease of $39,060.00); and

j.         Approve Amendment to Installment Financing Contract Amendment—First Union Building (approve the amendment to include interest on the proceeds from the original 1996 funds).

 

 7.    Public Hearing—K. Dan McKittrick, Applicant (Rezoning Case P00-87)

 

        K. Dan McKittrick will present to the Board of County Commissioners a request to rezone 23.98 acres located at 7601 and 7721 Herndon Road, PIN #0727-01-08-7357; Tax Map 533-01-3.  Request: RD (F/J-B) to PDR 2.25 (F/J-B).  The proposal is in general conformance with the adopted small area plan and 2020 Plan, and the Area C Draft I-40-NC 54 Corridor Study supports low-density residential development (up to 4 units per acre).  Staff recommends approval.  The Zoning Committee of the Durham Planning Commission conducted public hearings on January 23, 2001 and March 13, 2001, and voted 6-1 to recommend denial.

 

        The public hearing for this request was advertised on April 6 and April 13, 2001 in the Durham Herald-Sun.

 

        The public hearing on this request was held and closed and a decision on this request was continued from the April 23, 2001 County Commissioner meeting.

 

Resource Person(s): Sheila Stains-Ramp, Planning Supervisor, and Dick Hails, Assistant Planning Director

 

County Manager's Recommendation: The Manager’s recommendation is that the Board hold the public hearing and, if appropriate, approve the rezoning based upon public comment.

 

 8.    Major Site Plan—Public Service—D01-111

 

McKim & Creed, on behalf of Public Service Company of North Carolina, has submitted a site plan for an 11,347.6-square-foot operations center on a 6.459-acre tract (Tax Map 783A-1-1; PIN 0833-02-67-9973).  The facility is being proposed as an operations/maintenance/storage site for PSNC for their northern Durham operations.  The site would be used for office, warehouse, and outdoor storage and for vehicle maintenance and washing with a single, two-way driveway entrance off Old Oxford Highway.

 

Resource Person(s): Steve Medlin, Planning Supervisor, Durham City/County Planning

 

County Manager's Recommendation: The Manager’s recommendation is that the Board receive the presentation and approve the site plan.

 

 9.    New Hope Creek Open Space Acquisition

 

The Board is being requested to approve the purchase of a conservation easement as part of the New Hope Corridor Open Space project.

 

The County has previously approved the purchase of nine properties totaling 325.7 acres within the New Hope Creek acquisition area.  In 1997, the County received a $750,000 Clean Water Management Trust Fund grant to assist the County with land acquisition and protection in the New Hope Creek Corridor.  The CWMTF dollars greatly stretch the County’s public investment in funds allocated for New Hope Creek land acquisition.

 

The proposed purchase is for a conservation easement of approximately 27.1 acres of wooded bottomland with Mud Creek frontage, which is a major tributary of New Hope Creek.  The easement for the parcel may be purchased for $1,342 per acre, with an estimated total acquisition cost of $44,973. It is estimated that approximately $37,327 of these costs would be reimbursed by the CWMTF, leaving the County’s share of the easement purchase at $7,646 after reimbursements are received.

 

Resource Person(s): Mike Giles, Open Space Land Manager, City-County Planning and Dick Hails, Assistant Planning Director, City-County Planning

 

County Manager's Recommendation: The Manager’s recommendation is that the Board approve the 27.1-acre conservation easement purchase (PIN #0800-02-56-4962) as an important addition to the County’s New Hope Creek Corridor Open Space project.

 

10.   Introduction of Bond Order

 

        The Bond Order for the proposed GO bond issue in November needs to be adopted at this meeting.  Also, the public hearing on the proposed bonds is requested to be set for June 11, 2001 at the regular meeting of the Board.

 

        Resource Person(s): Chuck Kitchen, County Attorney

 

        County Manager's Recommendation: Approve the order as the next step in the bond process.

 

11.   Service Contract for the Development of a City–County Unified Development Ordinance

 

To authorize the County Manager to jointly execute a contract with the City of Durham for the development of a Unified Development Ordinance with Duncan and Associates in the amount of $189,500.  Contract execution would be dependent upon agreement by the Board of County Commissioners to participate in the consultant funding.

 

Resource Person(s): Bonnie Estes, Planning Manger, Durham City-County Planning

 

County Manager's Recommendation: The Manager’s recommendation is that the Board authorize the Manager to enter into an agreement to execute a contract for a Unified Development Ordinance in the amount of $189,500.

 

12.   Approval of Proposal for Public School Impact Fee Study

 

Durham County solicited proposals for the preparation and development of a Public School Impact Fee Study during April.  Proposals were received from Tischler & Associates Inc. of Bethesda, Maryland, and Ty Cox & Company of Durham.  The staff has evaluated both proposals and recommends that the Board accept a negotiated proposal from Tischler & Associates for $57,500.  (The original proposal has been modified to facilitate a 90-day completion and provide for community input.)  The proposal calls for the completion of 12 tasks, which will provide the Board of Commissioners with the information necessary to decide upon the adoption of a public school impact fee schedule.  The early completion will also enable the Board to evaluate the impact of the adoption of public school impact fees on the required tax rate increase that will be necessary to retire the bonded indebtedness for the $52 million bond referendum that is slated for November.

 

Resource Person(s): Mike Ruffin, County Manager

 

County Manager's Recommendation: The Manager recommends that the Board accept the proposal from Tischler & Associates for $57,500 for the preparation of a Public School Impact Fee Study.

 

13.   Board and Commission Appointments

 

Garry E. Umstead, CMC, Clerk to the Board, will distribute ballots to make appointments to the following boards and commissions:

 

·         Citizens Advisory Committee

·         Durham Planning Commission

·         Community Child Protection Team/Child Fatality Prevention Team

·         Convention and Visitors Bureau

·         Historic Preservation Commission

·         Juvenile Crime Prevention Council

 

Resource Person(s): Garry E. Umstead, CMC, Clerk to the Board