THE BOARD OF COUNTY COMMISSIONERS

DURHAM, NORTH CAROLINA

Monday, May 24, 1999

AGENDA

5:00 P.M. – 6:30 P.M.

1. Presentation and Discussion of Continuum of Care for At-Risk Children

County Manager David F. Thompson, Deputy County Manager Carolyn Titus, and Youth Coordinating Director Anita Daniels will make a short presentation to the Commissioners on the issue of increasing costs for the provision of care for children under consent orders. They will be addressing the Fiscal Year 1998-1999 Budget shortfalls that are the result of the increase in consent orders requiring out-of-county placements and outlining a course of action designed to address this issue strategically.

2. Y2K Plan

Michael J. Palmer, Deputy County Manager, will present an overview of the County’s Y2K Preparedness Plan. Selected areas of the Plan will be addressed by:

· Perry Dixon, IT Director Plan Coordination and Information Systems

· Mike Turner, General Services Director Facilities

· City Representative City Administered Joint Departments

· Scott Gardner, District Manager, Duke Power Duke Power Y2K Plan Update

· Deborah Craig-Ray, Public Information Officer Public Information Planning

County Manager’s Recommendation: Discuss and receive the report.

_________________________

7:00 P.M. Regular Session

1. Opening of Regular Session—Pledge of Allegiance

2. Agenda Adjustments

3. Minutes

a. February 22, 1999 Regular Session

b. April 26, 1999 BOCC/Social Services Board

4. Consent Agenda

(a) Teen Court and Juvenile Restitution (authorization is requested to recognize $40,000 in intergovernmental revenues from the Administrative Office of the Courts for Teen Court and Juvenile Restitution Programs);

(b) Welfare-to-Work Grant (approve budget amendment to accept $662,752 in revenues from a grant through the Greater Durham Work Force Development Board/Central Piedmont Service Delivery Area);

(d) Public Health (approve amendment to recognize $800 in grant funds in the School Health budget. Contribution came from the North Carolina Department of Health and Human Services);

(e) Durham County Mental Health (approve funding received for $61,845. $7,287 will be used to provide vocational/employment opportunities for adults with serious mental illness and $54,558 will be used for a position with TROSA Inc. to provide program development assistance);

(f) Durham County Mental Health (approve reconciliation of FY 1998-99 estimated budget with state allocation. The amendment will result in an overall reduction of $289,850);

(g) Budget Amendment—Bahama Fire District (authorize the release of additional revenue [$56,000] for the Bahama Fire District to purchase land for a new station. The money will be paid to the Bahama Volunteer Fire Department); and

(h) Budget Amendment—Redwood Fire District (authorization is requested to recognize $14,750 of additional tax revenue for the Redwood Fire District to be paid out to the Redwood Volunteer Fire Department. The revenue will be used to replace their self-contained breathing apparatus.)

Note: The purpose of a consent agenda is to handle consensus items with one motion to save time on meeting agendas. Any item a Board member pulls for discussion should be placed at the end of the agenda so public hearings can be concluded as early as possible. This will provide for the least inconvenience to the general public attending the public hearings.

5. Budget Amendment No. 99BCC000064—Special Olympics World Summer Games

Dr. Leroy Walker, President of the Special Olympics World Summer Games, requests Durham County funding in the amount of $28,368 to pay Durham Public Schools’ impact fees associated with the use of 2 Durham High Schools (Hillside and Riverside High Schools). Durham Public Schools has waived the normal rental charges $57,600/school) and limited their charges to recover a portion of the utilities and incremental custodial personnel costs.

The following Special Olympic representatives will be in attendance to address the Board:

· Dr. Leroy T .Walker, President

· Mr. Joseph Freddos, CEO

· Mr. Robert Thompson, Director of Venue Management

County Manager’s Recommendation: Operating Contingency funds are budgeted to address one-time and unanticipated expenditures such as this. Therefore, I recommend approval of this budget amendment as Durham County’s expression of support for the 1999 Special Olympic World Summer Games.

6. A Public Hearing on Zoning Ordinance Amendment TC 83-99--Interim Transit Oriented Development/Compact Neighborhood Overlay District (ITOD/CN)

Conduct the public hearing and consider the amendment. This proposal resulted from the call for interim regulations in the 2020 Comprehensive Plan, and the amendment is based on the Triangle Transit Authority’s (TTA) guidelines for stations. The overlay would be proposed to be placed over the station areas to be designated along the transit corridor.

When these station locations are established, the decision to apply the ITOD/CN overlay zoning to these areas will require a public hearing in each case including property owner notification, a separate review, and approval. The ITOD/CN amendment was endorsed by the TTA and unanimously recommended by the Joint City-County Planning Committee and the Zoning Committee of the Planning Commission.

Resource Person: Stephen Cruse

7. Major Site Plan Approval for Healthy Start Academy

R.L. Horvath Associates Inc. is requesting the approval of a Major Site Plan for “Healthy Start Academy" to allow for the construction of a 40,076-square-foot private school on 17.71 acres, zoned R-8, I-2 and F/J-B. The proposed school is located entirely on the 9.6-acre R-8-zoned portion of the tract. The site is located on the east side of Junction Road, north of Dodson Street, and south of Cheek Road. Tax Map 630-1-1.

The site plan as submitted meets all ordinance requirements. The Development Review Board recommended approval on March 19,1999, subject to several technical corrections and verification by various departments, which have since been made. A Minor Special Use Permit for a private school was approved by the Board of Adjustment at its April 27,1999 meeting.

Helen Youngblood, Senior Planner, is the case planner. Steve Medlin, Senior Planner, will present the case and answer questions.

County Manager’s Recommendation: Recommend approval of the site plan.

8. Food Service Management

The Board is requested to authorize the County Manager to enter into a contract with ARAMARK Correctional Foodservices in an amount of $590,354.00 to provide food service management at the Durham County Detention Facility (DCDF). This cost is based on an average daily inmate population of 576. The term of the contract is for one year with the option to renew by the County for four additional one-year periods. The contract amount is below the budgeted line item account of $670,000.00. ARAMARK has been determined to be the best qualified to perform this service as indicated in the paragraph below and further explained in the memo to the County Manager dated May 4, 1999. ARAMARK’s negotiated bid is $590,354.00. The difference between the negotiated price and the budgeted amount provides needed flexibility to accommodate the increasing inmate population.

RFP#99-022 was publicly advertised and mailed to five companies on January 28, 1999. A pre-proposal conference was held on February 9, 1999. Proposals were received from four companies on March 10, 1999. The Selection Committee, comprised of Lt. Colonel Naylor, Major Bazemore, Capt. Kornegay, Janet Birenbaum, and Bahaa Jizi, evaluated all proposals upon a pre-established set of evaluation criteria. Criteria deemed most critical in the effective delivery of food services were food quality, customer service, American Correctional Association compliance, an equipment maintenance plan, adequate compensation for employees, and adequate staffing. Three companies were requested to provide oral presentations. References were then contacted on all three companies. As a result of this process, the Selection Committee determined ARAMARK to be the best qualified to provide food service management at the DCDF. ABL Management and CFM did not meet the level of service as outlined in the memo to the County Manager.

Janet Birenbaum, Sheriff’s Office, and Bahaa Jizi, Purchasing Department, will be available to address any questions on this item.

County Manager’s Recommendation: Authorize the County Manager to enter into a contract with ARAMARK in an amount of $590,354.00 and to make adjustments to this contract if necessary. I would like to commend the staff for obtaining more favorable pricing, service, and quality for the food service management at the DCDF.

9. Four-Year Terms

This item is being brought forward for the Board to discuss the advisability of four-year terms for County Commissioners. It is placed on the agenda at the Board’s direction following the last Board meeting.

10. Blue Ribbon Growth Study Commission

At the request of Vice-Chairman Reckhow, this item was placed on the agenda for Commissioner consideration.

Senator Howard Lee of Orange County has introduced legislation establishing a Blue Ribbon Growth Study Commission (SB1123). Durham County Commissioner Ellen Reckhow, representing Triangle J, and High Point Mayor Becky Smothers, representing the Piedmont Triad COG, have worked with Senator Lee and a broad group of advocates in developing this proposal. The North Carolina Association of County Commissioners and the League of Municipalities have also been involved.

Senator Beverly Perdue has introduced similar legislation (SB896). The two bills will likely be combined into one and there is reasonable support for the legislation in the Senate.

Vice-Chairman Reckhow urges the Commissioners to support Senate Bills 1123 and 896.

Resource Person(s): Vice-Chairman Ellen Reckhow

County Manager’s Recommendation: Receive and consider the request and take desired action.

11. Closed Session

The Board is requested to adjourn to Closed Session to discuss the handling of a claim and in order to preserve the attorney-client privilege pursuant to G.S. 143-318(a)(3).