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THE BOARD OF COUNTY COMMISSIONERS
DURHAM, NORTH CAROLINA
Monday, January 11, 1999
6:15 P.M. - 6:30 P.M.
InterviewABC Board Candidate
The County Commissioners will interview Mr. James Randall, candidate
for the Alcoholic Beverage Control Board.
7:00 P.M. Regular Session
AGENDA
1. Opening of Regular SessionPledge of Allegiance
2. Agenda Adjustments
3. Minutes
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November 9, 1998 Joint BOCC/Durham Public Schools Board of Education
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November 23, 1998 Regular Session
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December 7, 1998 Special Session
4. ResolutionDr. Martin Luther King Jr. DayJanuary 18, 1999
The resolution, prepared by the Durham Community Martin Luther King
Steering Committee, calls upon the Durham community to pause in observance
of the Fourteenth Annual Martin Luther King Jr. Celebration in the City.
Additionally, Commissioner Bowser has requested that Mr. Sam Reed be
allowed to speak concerning the life of Dr. King.
5. ResolutionDr. York David Garrett Jr.
The resolution honors the life and success of Dr. York David Garrett
Jr., who died recently at the age of 104. Dr. Garrett established the Biltmore
Drug Store, housed within the now-defunct Biltmore Hotel on Pettigrew Street
and years later moved his pharmacy to Fayetteville Street. He inspired
young people over the years through employment, a work-study program, and
a Hillside High School scholarship which now bears his name.
His pursuit of excellence and willingness for hard work has made him
a memorable part of Durhams history.
6. Governors Work First Business Council Award
On Monday, December 14, 1998, Governor James B. Hunt Jr. presented
the Outstanding County Collaboration Award to Durham County for its success
with the Work First Program. The award was presented at a special luncheon
held at the Sheraton Imperial Hotel and Convention Center in Research Triangle
Park. Since July 1, 1997, 1,925 individuals who received public assistance
entered employment. During this same period, the number of families receiving
a Work First check declined from 3,566 to 2,131 or a decline of 40.24 percent.
In recognizing Durham Countys efforts, the Governor presented awards to
the following agencies: Greater Durham Chamber of Commerce, Durham Technical
Community College, Durham Literacy Council, Durham Employment Security
Commission, and the Durham County Department of Social Services.
Leslie Boney, Director--Department of Commerce Work First Project, will
be present at the meeting to publicly recognize the above agencies. Representatives
of the agencies will be present for this special recognition.
County Managers Recommendation: Receive award and commend staff
for its efforts. This was a primary objective of the Board last fiscal
year.
7. To Recognize the New Durham County Community Fitness Award
Winners
Recognize the new Durham County Community Fitness Award winners. These
include: James Maxwell for his outstanding service to Jordan High School's
swim program; A.C. and Lynn Robbins for their work with Lincoln Community
Health Center's City of Medicine Road Race; and Coach Russell Blount for
his dedication to the coaching profession. Each of these individuals represents
a lifetime of service to the youth and adults of our community.
Resource Person: Artie Kamiya, Chairman of the Durham County Council
on Physical Fitness and Sports
8. Consent Agenda
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Set Monday, January 25, 1999 at 5:30 p.m. for a joint BOCC/Durham Public
Schools Board of Education meeting to discuss the systems current facility
needs and its Capital Improvement Program);
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Set the date for the Countys 1999-2000 Consolidated Needs Public Hearing
for January 25, 1999);
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FY 1998-99 Budget Ordinance Amendment No. 99BCC000027 (Public Healthrecognize
grant revenue of $43,000 for the syphilis elimination project in the General
Health Clinic);
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FY 1998-99 Budget Ordinance Amendment No. 99BCC000028 (amend Library budget
to receive and expend additional State aid appropriation of $42,872);
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FY 1998-99 Budget Ordinance Amendment No. 99BCC000030 (recognize $3,000
contribution for EMS to develop a new bicycle response team);
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FY 1998-99 Budget Ordinance Amendment No. 99BCC000031 (Sheriffs Department--hire
and train new officers to expand his School Resource Officer Program in
Durham Public Schools);
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FY 1998-99 Budget Ordinance Amendment No. 99BCC000033 (amend Library budget
to expend EZ-LSTA basic equipment grant in the amount of $10,000);
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Authorize County Manager to enter into contractual agreement with Visions
Software Inc. for $219,120 to furnish software license and services to
the Sheriffs office);
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Authorize County Manager to enter into a five-year CPC contract with Commercial
Equipment Inc. at the rates of $.0165 for analog copies, $.0242 for digital
copies, and $.2127 for color copies with the authority to modify the contract
over the five-year term based on usage within budget appropriations (approve
the requested transfers);
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Authorize County Manager to enter into a contract with Superior Specialty
Vehicles Inc. for $69,768 for the purchase of two wheelchair van replacements
for Emergency Medical Services. (This item is scheduled for consent since
the award price is under the approved budget); and
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EMS coverage for 1999 Special Olympics World Summer Games (EMS requests
approval to provide emergency medical services and transportation as an
in-kind sponsorship for the 1999 World Special Olympic Games).
Note: The purpose of a consent agenda is to handle consensus items
with one motion to save time on meeting agendas. Any item a Board member
pulls for discussion should be placed at the end of the agenda so public
hearings can be concluded as early as possible. This will provide for the
least inconvenience to the general public attending the public hearings.
9. Public Hearing to Consider Allocating Economic Development
Investment Funds to Freudenberg Nonwovens
Freudenberg Nonwovens is considering expanding local operations by
constructing a new 190,000-square-foot manufacturing facility on its current
site in Eno Industrial Park located in the northern part of Durham County.
The value of this facility will be at least $68.6 million. Upon completion,
the facility will manufacture, convert, package, warehouse, and ship products
to be used as components for disposable diapers. Freudenberg expects to
create at least 85 new manufacturing jobs.
Freudenberg is in the process of making the final decision on the location
of this proposed facility. Staff is aware of a backup site in Kentucky
which is being considered for this investment. Freudenberg has communicated
to the County Manager and staff that Durham Countys financial support
for this project will be a key consideration in the final decision. Freudenberg
is requesting that the County participate in the costs of site preparation
activities, such as site clearing and grading, and the extension of water
and sewer utilities to the new facility.
Staff is recommending that the County participate in this economic development
project by reimbursing Freudenberg up to $485,000 for the costs of site
preparation activities, extending water and sewer utilities to the site,
and associated County development fees. The project will consist of four
phases with differing levels of investment and employment growth. As a
result, the reimbursement payments will be made in proportion to the investment
of each phase. Further explanation of the reimbursement schedule is included
in the contract.
County Managers Recommendation: Approve the contract between
Durham County and Freudenberg Nonwovens to allow for the reimbursement
of costs associated with site preparation activities and extending water
and sewer utilities to the proposed facility. This is not an up-front incentive
payment but rather a reimbursement.
10. A Public Hearing on Zoning Ordinance Amendment TC 81-98--Standards
for New Manufactured Home Sales Facilities
Conduct the public hearing and consider the amendment. This proposal
resulted from suggestions presented by the manufactured home industry and
the Joint City-County Planning Committee. The proposal would replace the
current standards for new manufactured home sales facilities with revised
standards. The standards were unanimously recommended for approval by the
Joint City-County Planning Committee and the Zoning Committee of the Planning
Commission.
Resource Persons: Bonnie Estes and Lowell Siler
11. Presentation of FY98 Annual Report of Durham County Library
Board of Trustees
In accordance with the by-laws of the Library Board of Trustees, Mr.
Robert Otterbourg, Chairman of the Library Board, will present an annual
report to the Commissioners on Library accomplishments for FY98 and plans
for the coming year. The Board of Commissioners is requested to receive
the report and make comments. Attached to the report is a set of Standards
for Service recently adopted by the Library Board and included for Commissioner
information.
County Managers Recommendation: That the Board of Commissioners
receive the annual report from the Chairman of the Durham County Library
Board of Trustees and make comments.
12. Triangle Transit AuthorityPresentation on the Financial
Report and a Progress Report Implementing the Regional Transit Plan
James M. Ritchey Jr., General Manager, Triangle Transit Authority,
will present the Triangle Transit Authoritys Annual Report for the fiscal
year ended June 30, 1998. A progress report will also be made relative
to implementing the Regional Transit Plan.
13. High-Level Nuclear Waste Storage Expansion at the
Shearon Harris Nuclear Plant
The Commissioners requested a draft resolution concerning the proposed
high-level nuclear waste expansion at the Shearon Harris Nuclear Plant.
A resolution has been drafted per the request.
County Managers Recommendation: That a request be forwarded
from the Commission to the Environmental Affairs Board to review this situation
and report its findings and recommendations to the Commission at a future
meeting. It is appropriate for the Commission to state any preliminary
concerns it has since these can be incorporated into the request for review.
14. Approval of Funds for the Health Department CIP Pay-As-You-Go
The Health Department requests approval of disbursement of an additional
$72,406 from the CIP Pay-As-You-Go Fund to proceed with the completed renovation
of the Health Department loading dock area offices for the Health Department
Administration Division. The "Garages to Offices" project for the Health
Department was conceived in FY 94, when the General Services Department
moved out of the loading dock areas of the Health Department building.
The Board approved funding for the project during FY 98. The plan was
designed to make use of the vacated space and to relieve overcrowding in
the clinic and nursing areas of the Health Department. The project will
provide new office space and a separate entrance for the administrative
offices of the Health Department. The resulting move will allow new space
in the main building for lab offices, school health nurses, the clinic
director, and a break room. Other space will be allocated to the Nursing,
Health Education, and Nutrition divisions as appropriate.
The original budget for the project was $253,751. The additional request
to complete the project is $72,406. These funds will be used for two change
orders totaling $42,755, which encompass items encountered during the renovation
and $29,652 for architectural payment.
The two $42,755 change orders include expenses for a new firewall between
the administrative wing and the existing clinic to meet the fire code,
repairs to the existing bathroom to replace terra-cotta walls, and a new
platform above the ceiling for telephone and computer workers. Also, the
entry was designed to accommodate structural engineering concerns and to
provide better access for handicapped persons. Other changes involved plumbing,
electrical, and HVAC made to accommodate code problems in an older building.
The final $29,652 of the requested funds equals the total payment to the
architect for the design of the project, supervision services during construction,
and for consultation, design work, and instructions to the contractors
regarding all change orders.
Dr. Christopher Burr of the Health Department is the resource person
for this agenda item.
County Managers Recommendation: Authorize funding for this project
from CIP (99CPA00003). The Budget Director has reviewed the request for
funding and has verified that sufficient unappropriated CIP funds are available.
15. Funding for the Board of Elections Voter Registration
and Election Management System
Approve the budgeting of an unexpected appropriation of $212,500 from
the equipment leasing fund for the purchase of a new Board of Elections
voter registration and election management system.
The equipment leasing fund is an internal service fund established for
the purpose of accounting for capital assets which are leased back to the
appropriate departments. The fund currently has a fund balance of approximately
$736,000. This unexpected appropriation will not impact the fund negatively
because of this healthy fund balance, but will cause the operating budget
of the Durham County Board of Elections (DBOE) to increase. The operating
budget will be impacted by $51,605 per year for four years with a final
payment of $47,305 in the fifth year. The payments will be used to reimburse
the equipment leasing fund. DBOE has sufficient funds in its operating
budget to cover the $51,605 payment this fiscal year.
This appropriation is needed since the present Board of Elections voter
registration management system resides on the Data General platform, which
is not Y2K compliant and does not meet all statutory requirements. DBOE
planned to replace the current system this year with SEIMS (Statewide Elections
Information Management System), a client-server based system. Statewide
implementation of SEIMS was scheduled for August 1998. Due to difficulties
and delays with the state system, DBOE and IT Departments made contingency
plans to solicit bids for a new software system that meets all requirements.
The State Board of Elections has not offered a timeline to the DBOE for
the installation of its software.
The three members of the Durham County Board of Elections made a decision
to move forward with the contingency plan to purchase a voter registration
and election management system. This system will assist the DBOE in administering
the NVRA (National Voter Registration Act), offer the public information
in a variety of formats, and manage other election functions. The new system
will meet NVRA and the State of North Carolina administrative requirements,
while adhering to Y2K guidelines.
Presenters: Cheryl Todd, Deputy Director - Board of Elections, Perry
Dixon, Director- IT
County Managers Recommendation: Approve the unexpected allocation
of $212,500 from the equipment leasing fund necessary to purchase the Board
of Elections voter registration and election management system.
16. Board and Commission Appointments
Garry E. Umstead, CMC, Clerk to the Board, will distribute ballots
to make appointments to the following boards and commissions:
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Adult Care Home Community Advisory Committee
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Animal Control Review Board
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Cable TV Advisory Board
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Community Child Protection Team/Child Fatality Prevention Team
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Historic Preservation Commission
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Nursing Home Community Advisory Committee
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Open Space and Trails Commission
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Transportation Advisory Board
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Womens Commission
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