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THE BOARD OF COUNTY COMMISSIONERS
DURHAM, NORTH CAROLINA
Monday, June 8, 1998
7:00 P.M. Regular Session
AGENDA
1. Opening of Regular Session-Pledge of Allegiance
2. Agenda Adjustments
3. Resolution-Dedicated Revenue for the NC Housing Trust Fund and
Affordable Housing Assistance Funds
Commissioner Joe W. Bowser has requested the resolution be placed on
the agenda for Commissioner approval.
4. Resolution Encouraging the County Manager to Work With the City
Manager and the Superintendent of Durham Public Schools to Provide
Mutual Support for Goals That Will Benefit Durham's Citizens
The resolution is the result of meetings between Chairman Black, Mayor
Tennyson, Chairman Meyers, and the respective chief executive officers.
This resolution has been adopted by the City Council and the Board of
Education.
5. Consent Agenda
a. Durham Open Space and Trails Commission Matching Grants
recommendation (approve FY 1997-98 Capital Projects Budget Ordinance
Amendment
No. 98CPA000008 in the amount of $20,000);
b. Public Health (approve FY 1997-98 Capital Projects Budget Ordinance
Amendment No. 98CPA000009 in the amount of $72,751);
c. Public Health (approve FY 1997-98 Budget Ordinance Amendment
No. 98BCC000040 in the amount of $5,000);
d. Social Services (approve FY 1997-98 Budget Ordinance Amendment
No. 98BCC000041 in the amount of $470,879);
e. Mental Health (approve FY 1997-98 Budget Ordinance Amendment
No. 98BCC000042 in the amount of $144,200); and
f. Property tax release and refund report (adopt the property tax
release and refund report as presented and authorize the Tax
Administrator to adjust the tax records as outlined by the report).
Note: The purpose of a consent agenda is to handle consensus items with
one motion to save time on meeting agendas. Any item a Board member
pulls for discussion should be placed at the end of the agenda so public
hearings can be concluded as early as possible. This will provide for
the least inconvenience to the general public attending the public
hearings.
6. Public Hearing: Revision of Durham County's Animal Control
Ordinance
On July 1997, an Ordinance Review Committee (ORC) was appointed by the
County Manager and charged with identifying all outstanding issues with
the existing Durham County Animal Control Ordinance, the need for
additions and deletions, and with the drafting of a proposed revision to
the ordinance for BOCC review and consideration. The ORC comprises
representatives from Animal Control, the Animal Protection Society, the
Animal Control Advisory Committee (ACAC), the County Attorney's Office,
and the District Attorney's Office. Since its first meeting on August
12, 1997, the committee has worked very diligently incorporating all
members' issues and concerns into the proposed revised ordinance. On
March 11, 1998, at a special called meeting, the ACAC received and
reviewed the ordinance, and on April 20, 1998, unanimously approved the
proposed ordinance.
On Monday, May 4, 1998, during a regularly scheduled BOCC Worksession,
the ACAC and ORC presented the proposed ordinance and answered
questions.
On Monday, May 11, 1998, the BOCC scheduled a public hearing for
Tuesday,
May 26, 1998, for the general public to comment on the proposed
ordinance. Copies of the ordinance were made available for review and
comment by the public on
May 11, 1998, at all Durham County Libraries, the Clerk to the Board's
Office, the Animal Control Office on Broad Street, the Animal Shelter on
Club Boulevard, and the General Services Department at 310 South Dillard
Street.
Resource persons for this item are Michael Turner, Director of General
Services, and Simone Alston, Assistant County Attorney. Members from
ORC and ACAC will be available to receive public comment and answer
questions for the BOCC.
County Manager's Recommendation: Receive public comment and approve the
proposed revisions to the Durham County Animal Control Ordinance subject
to the incorporation of specific changes as directed by the Board
7. Public Hearing to Consider an Amendment to the Zoning Ordinance
Regarding Standards for Accessory Dwellings (TC75-98)
To adopt Zoning Ordinance Amendment TC75-98 regarding Accessory
Dwellings.
Bonnie Estes, Planning Manager, will be at the meeting to present this
item.
8. Major Site Plan Approval for Distribution Warehouses at Technology
Park
J. F. McKinney and Associates, LTD is requesting the approval of a Major
Site Plan for "Distribution Warehouses at Technology Park" to allow for
the construction of three 200,000-square-foot warehouse buildings with
amenity areas on 45.887 acres, zoned I-1. The site is located at the
southwest corner of Alexander Drive/Southern Parkway and Page Road, west
of the Durham County/Wake County line, and south of US Highway 70. (Tax
Map 580-1-1C,10)
Alice Wilson, Associate Planner, will present the case and answer
questions.
9. Major Special Use Permit (TIA) for Trinity School on Pickett Road
(Hearing on Major Special Use for Traffic Impact, T98-1, Trinity
School)
Motion A: (Approval With or Without Conditions)-To direct the Planning
Director to prepare a decision granting with conditions the use permit
in Case T98-1. (The Commissioners should identify any conditions they
wish to incorporate into their approval. Staff will prepare the
decision for the Board's next meeting for action).
Motion B: (Disapproval)-To direct the Planning Director to prepare a
decision denying the use permit in Case T98-1. (The Commissioners
should identify the findings they are unable to make so these can be
incorporated into the decision. Staff will prepare the decision for
Board action at its next meeting).
Helen Youngblood, Senior Planner, will be present to present this item
and answer questions.
County Manager's Recommendation: Conduct the hearing for Major Special
Use Permit and take the appropriate action.
10. Work First Plan Update
The April monthly update on the annual plan for Work First will be
presented.
11. Amendment to Proposal to Expand Parkwood Branch Library
In December, the Board of County Commissioners approved the expansion of
the Parkwood Branch Library into space adjacent to the current facility,
increasing the space from 6,200 square feet by an estimated 3,500 square
feet, for a five-year lease cost of $8.50 per square foot per year.
Included in the cost of the lease was to have been the cost of unfitting
the new space, not to exceed $100,000. The Board authorized the Manager
to negotiate the lease for the expanded facility.
Since that action, the estimated costs for the renovations have
increased to $150,000 which is $50,000 more than was to be covered by
the proposed lease agreement.
As a result, Mr. Hawkins amended his lease proposal and increased the
proposed lease cost to $9.00 per square foot. Construction estimates
were reviewed by staff from the Library, Project Management, and
Property Management. A counter proposal was offered to keep the lease
rate at $8.50 per square foot and extend the term of the lease from five
years to seven years. Mr. Hawkins has accepted this proposal and the
Board of Commissioners is now being asked to authorize the County
Manager to negotiate the lease with the extended term at $8.50 per
square foot.
Dale Gaddis, Library Director, and David Powell, Director of Economic
Development and Property Management, will present this item and answer
questions.
County Manager's Recommendation: Board of County Commissioner approval
of the extension of the term of the lease for an expanded Parkwood
Branch Library from five years to seven years at a cost of $8.50 per
square foot and authorize the Manager to execute the lease with Mr.
James Hawkins, owner of the Parkwood property.
12. Durham County Library Advisory Board Recommendation Regarding
Change in By-Laws
The Durham County Library Board of Trustees requests approval of the
following amendments to the Library Board's By-Laws:
1. (Section I of Article I) "Said Board of Trustees shall consist of
nine members." Change from "Said Board of Trustees shall consist of
seven members."
2. That an additional duty (#6) be added to the Board's charge in
Article V as follows: "To present a report at least annually to the
Durham County Board of Commissioners on library accomplishments and
plans."
These changes were approved by the Library Board at a special meeting
held on
May 18, 1998 with a unanimous vote of a quorum present. In accordance
with the by-laws, the changes had been read and discussed at a prior
meeting held on April 20, 1998, with the full Board in attendance.
The purpose of amendment #1 is to expand the opportunity for community
representation in the development of recommendations regarding library
services. Regarding amendment #2, the duty to report to the Board of
Commissioners is assumed by the current Library Board, but the Board
considers it an important enough duty that it should be stated in the
By-Laws.
Resource persons for this item are Library Board Chairman Robert
Otterbourg and Library Director Dale Gaddis.
County Manager's Recommendation: That the changes to the By-Laws of the
Durham County Board of Trustees be approved as recommended by the
Library Board.
13. Approval of Purchase of Personal Computers
The Board is requested to authorize the County Manager to enter into a
contract with Compaq Computers in the amount of $76,750.00 for the
purchase of 60 personal computers for the Department of Social Services
(DSS) and for Public Health.
Twenty-seven of these computers are for DSS and will be assigned as
follows:
* ten for Work First/Employment staff to replace older computers to
permit all Work First staff to participate in a database that will track
client outcomes. The ten older personal computers will be used to set
up work stations for Work First participants to allow them to practice
computer skills, type resumes, etc.;
* nine will be used as part of a customer service improvement project to
enhance DSS reception for clients attempting to access DSS services
either in person or by telephone; and
* eight will be used to provide personal computers to some of the
administrative staff whose work requires computers.
The purchase price of these computers is $34,973.00. Funds are
available in the DSS FY '98 budget.
The remaining 33 computers are for Public Health. These computers will
be used to replace 38 terminals that are currently in use on the AS400.
This purchase will conclude the second stage of implementation of a
computer network in the Health Department. The purchase price of these
computers is $41,777.00. The funds already exist in the Health
Department budget and were approved in the FY98 budget process.
These computers will be the current County standard configuration, and
will be purchased through the State of North Carolina Division of
Purchase and Contract Term Convenience Contract for Microcomputers and
Peripherals (#250-15). This Contract was established by the State for
use by State agencies and local jurisdictions in facilitating cost
effective computer and peripheral acquisitions. This Contract continues
to offer the most attractive process for the purchase of personal
computers for the County. Bid at the State level with the volume of the
State to leverage price, the County continues to find the prices are
better than those advertised or available through quotes. The Contract
is structured to reflect market changes.
Information Services and the Purchasing Department have reviewed this
request and support the approval of this item.
Perry Dixon, Director of Information Services; Brian Letourneau, Health
Director; and Gael Hallenbeck, Assistant Director of DSS, will be
available to discuss this item.
County Manager's Recommendation: Authorize the County Manager to enter
into a contract with Compaq Computers for $76,750.00 for the purchase of
these personal computers for DSS and Public Health.
14. Approval Of Construction Contract For Sanitary Sewer To Service The
Willowhaven/Placid Valley Area, Phase III, Bond Project #33
The Board is asked to authorize the County Manager to enter into a
contract with
J. F. Wilkerson Contracting Co. in the amount of $772,374.75 for
construction of Phase III of the Willowhaven/Placid Valley Area Sewer
Project and to execute change orders if necessary. This is the last
scheduled project that will be constructed using the 1986 Bond Funds for
water and sewer extensions.
The County's requirement for Construction of Willowhaven/Placid Valley
Area Sewer Phase III was advertised in the local newspaper on April 19,
1998. A Pre-Bid Conference was held on May 12, 1998 at 10:00 a.m. Bids
were received, publicly opened, and read on May 21, 1998 at 2:00 p.m.
Three bids were received. J. F. Wilkerson submitted the lowest bid of
$1,017,274.75; however, only approximately $786,000.00 of Bond Funds
remain available for this project. The Utility Office has reviewed the
bid and was able to reduce the quantities of several items to allow the
project to meet current funding. No M/WBE utilization was submitted
with the bid; however, the Utility Division is working with J. F.
Wilkerson to seek M/WBE utilization to address the County's M/WBE
Ordinance.
Chuck Hill, Division Head, Environmental Engineering Office, will be
present to discuss this recommendation.
County Manager's Recommendation: The County Manager recommends that the
Board authorize execution of the above construction contract to J. F.
Wilkerson Contracting Co. in the amount of $772,374.75 and authorize the
County Manager to execute change orders if necessary. Staff has been
instructed to bring forward M/WBE proposed utilization by the vendor to
the Board meeting.
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