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THE BOARD OF COUNTY
COMMISSIONERS
DURHAM, NORTH CAROLINA
Monday, May 11, 1998
7:00 P.M. Regular Session
AGENDA
1. Opening of Regular Session-Pledge of Allegiance
2. Agenda Adjustments
3. Minutes
a. April 6, 1998 Worksession
4. May Anchor Award Winner--Theodore Horton
Theodore Horton of General Services is the May 1998 Anchor Award
winner.
Mr. Horton, Maintenance Technician II, primarily works in the
Judicial
Building. He is highly regarded for the pleasant way he performs
his
job each day. He was nominated for this award for helping to
scare off
a potential thief who was trying to steal a purse and Christmas
presents. When Theodore observed a stranger in his neighbor's
car, he
literally jumped on the car and scared the would-be thief away.
He
received a few scrapes, but was happy that he managed to recover
all the
presents and money that belonged to his neighbor. Durham County
is
fortunate to have a caring individual like Theodore Horton as an
employee.
5. Consent Agenda
a. Contract for audit services (approve request to allow Chairman
Black
to execute a Local Government Commission approved contract);
b. Request to schedule public hearing on proposed revisions to
the
Durham County Animal Control Ordinance (schedule the public
hearing for
Tuesday, May 26, 1998);
c. Community Based Alternatives (approve FY 1997-98 Budget
Ordinance
Amendment No. 98BCC000037 in the amount of $30,447); and
d. Department of Social Services (approve FY 1997-98 Budget
Ordinance
Amendment No. 98BCCC000038 in the amount of $612,210).
Note: The purpose of a consent agenda is to handle consensus
items
with one motion to save time on meeting agendas. Any item a Board
member pulls for discussion should be placed at the end of the
agenda so
public hearings can be concluded as early as possible. This will
provide for the least inconvenience to the general public
attending the
public hearings.
6. Public Hearing on Proposed Secondary Road Construction
Program-Durham County (1998-99)
Mr. D.A. Allsbrook Jr., P.E., Division Engineer, NC Department of
Transportation, will present the Secondary Road Construction
Program for
Durham County (1998-99). Others assisting with the presentation
will
be:
* D.A. Allsbrook Jr., P.E., Division Engineer
* Lacy D. Love, P.E., Division Maintenance Engineer
* Jennifer P. Brandenburg, P.E., District Engineer
* T.B. Dover, P.E., County Maintenance Engineer
7. Community Defibrillation Program
In May of 1997, the North Carolina Medical Board deregulated the
use of
automated external defibrillators. These automated external
defibrillators (AEDs) are used to resuscitate a person who is in
cardiac
arrest. Even with the administration of CPR, a person in cardiac
arrest
must be defibrillated within ten minutes of the arrest to have a
chance
of survival. A program is proposed to facilitate the use of AEDs
by
coordinating the purchasing of equipment and the training of
people in
the use of the devices through the Durham County EMS unit. This
program
is designed to be a model program for North Carolina through a
cooperative agreement with the American Red Cross and Laerdal
Medical
Corporation.
The County Attorney and Mickey Tezai, head of EMS, will be
present to
present the details of the program and answer questions. Bill
Lyon,
Senior Vice President, Laerdal Medical Corporation, and Jean
Wagaman,
Director, Chapter Operations, National Headquarters, American Red
Cross,
will also be present to make remarks concerning their involvement
in
this program.
County Manager's Recommendation: Approve the program as presented
and
encourage participation by business and industry. This program
should
result in a reduction of deaths from cardiac arrest in Durham
County.
8. Office Modular Workstations
The Board is requested to authorize the County Manager to enter
into a
contract with Triangle Office Equipment Inc. for $34,100 to
furnish,
deliver, and install 50 office modular workstations. These
workstations
are needed to replace damaged and old desks at the Department of
Social
Services.
Invitation for Bid #98-024 was publicly advertised and mailed to
eight
companies on March 2, 1998. On March 19, 1998, bids from six
companies
were received and publicly opened. Triangle Office Equipment
provided
the lowest responsible bid at $34,100 and met all the established
minimum specifications of the bid package. The bid offered by
Thrifty
Office Furniture ($26,250.00) failed to meet the minimum
specifications
of the bid package. In addition to examining the written
specifications, the products offered by both companies were also
physically examined by representatives from the Department of
Social
Services and the Purchasing Department. It was determined that
the
Thrifty product appeared to be better suited for home office use
and not
suited for the more demanding use in a professional environment.
There
were significant differences in the materials of construction,
design
components, and quality of construction. The Thrifty product
carries a
12-year warranty whereas the Triangle Product carries a lifetime
warranty.
After a thorough investigation of the two products, the
Department of
Social Services and the Purchasing Department determined it was
in the
best interest of the County to recommend award of this contract
to
Triangle Office Equipment.
Gael Hallenbeck, Department of Social Services; Sandra Phillips,
Director of Purchasing; and Bahaa Jizi, Buyer, will be available
to
discuss this recommendation.
County Manager's Recommendation: Authorize the County Manager to
enter
into contracts with Triangle Office Equipment for $34,100 to
furnish,
deliver, and install office modular workstations as indicated
above and
detailed in IFB# 98-024.
9. Contract for the Purchase of Library Books and
Cataloging/Processing
Services
The Board is requested to authorize the County Manager to enter
into a
contract with Baker & Taylor Inc. in an amount not to exceed
$418,300 to
purchase library books and cataloging/processing services via an
online
automated ordering system. The contract period is from July 1,
1998,
through June 30, 1999, with the option to renew by the County for
four
successive one-year periods. The funds for this acquisition will
be
from the FY '99 budget.
Request for Proposal #98-025 was publicly advertised and mailed
to eight
companies on March 10, 1998. On April 16, 1998, proposals were
received
from Baker and Taylor Inc. and Emery-Pratt Company. The
evaluation
committee from the Library Administration and the Purchasing
Department
evaluated the proposals to select the highest discount rates,
order
fulfillment rates, and other value-added services. The proposal
submitted by Baker and Taylor Inc. met with all the proposal
requirements and offered the best rates and value. The proposal
submitted by Emery-Pratt Company offered less favorable discount
rates
and failed to provide adequate data and information as required
in the
RFP.
The Library's current fiscal year appropriated budget for books
is
$583,600. Of this amount, $397,650 has been expended with Baker
&
Taylor Inc. The remaining appropriated funds are expended with
approximately 1,000 different publishers and book jobbers. The
bid
process will allow the Library to cover a normal inflation
increase for
the upcoming year and also purchase a marginally larger volume of
books
for approximately the same budgetary dollars.
Dale Gaddis, Director of Library; Sandra Phillips, Director of
Purchasing; and Bahaa Jizi, Buyer, will be available to discuss
this
recommendation.
County Manager's Recommendation: Authorize the County Manager to
enter
into a contract with Baker & Taylor Inc. in an amount not to
exceed
$418,300 to purchase library books and cataloging/processing
services
via an online automated ordering system as indicated above and
detailed
in RFP #98-025.
10. Durham County Legislative Agenda for Upcoming Short Session
Based on discussions during the April 27 and May 4 meetings,
staff has
prepared the legislative agenda for adoption. The final package
will be
delivered to members of the Durham delegation this week. For
consideration in this session, local bills must be submitted to
the Bill
Drafting Division by 4:00 p.m. on Wednesday, May 20, and filed
for
introduction in the Senate or introduced in the House of
Representatives
by 4:00 p.m. on Wednesday, May 27. The bill must be accompanied
by a
certificate signed by the principal sponsor stating that: (1) no
public
hearing will be required or asked for by a member on the bill;
(2) the
bill is noncontroversial; and (3) the bill is approved for
introduction
by each member of the House of Representatives and Senate whose
district
includes the area to which the bill applies.
County Manager's Recommendation: Approve the legislative agenda
and
forward to members of the Durham delegation.
11. Approval of Standard Utility Contract for Extension of City
Sewer to
Service the Willowhaven/Placid Valley Area, Phase III (Bond
Project #
33)
The Utility Division requests approval of the City of Durham's
Standard
Utility Contract for construction of phase III of the
Willowhaven/Placid
Valley Area Sewer Project. The project will provide public sewer
service
to approximately 100 lots on the following streets--November
Drive,
Thunder Road, Dawn Trail, and Continental Drive. This will
complete the
last project funded by the 1986 bond issue associated with phase
II of
the Master Utility Plan. The current estimated cost is
approximately $750,000.
Chuck Hill, Division Head, Environmental Engineering Office, will
be
present to discuss a recommendation to the Board.
County Manager's Recommendation: The County Manager recommends
that the
Board authorize execution of the above utility contract for
construction.
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