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THE BOARD OF COUNTY COMMISSIONERS DURHAM, NORTH CAROLINA Monday, February
23, 1998 4:30 P.M.
Worksession To consider the
conveyance or lease of Durham Regional Hospital. ________________________ 7:00 P.M. Regular
Session AGENDA 1. Opening
of Regular Session—Pledge of Allegiance 2. Agenda
Adjustments 3. Minutes a.
January 26, 1998 Regular Session b.
January 27, 1998 Worksession 4. Anchor
Award Winner-–Angela Breeden Angela Breeden, Human Resources
Analyst, is the latest Anchor Award winner.
Angela was actually selected by County Manager David Thompson to receive
this recognition as part of the recent Service Awards Program in December. In a surprise announcement, he noted that he
chose Ms. Breeden because of her strong commitment to ensure the success of the
Durham County Government Employee Volunteer Program. Through her diligence, she makes sure that County employees are
made aware of volunteer opportunities in the community, and that Durham County
Government is represented at many volunteer events and activities. Some of her successes include team
participation with the Juvenile Diabetes Foundation, Habitat for Humanity, and
Brogden Middle School. While she personally shuns the
spotlight, Angela always works to make sure other employees are recognized for
their efforts in the County Newsletter.
Her unsung, behind-the-scenes activities help the total employee
family. Angela is a fitting example of
an employee who goes the extra mile to enhance the image of Durham County
employees in the larger community. County Manager’s Recommendation: Reaffirm the Anchor Award which was
presented in December to Angela Breeden, along with the sincere congratulations
of the entire organization. 5. Consent Agenda a.
Street annexation petition—Bland
Springs Place and Oak Wind Court (adopt a resolution to approve the addition of
Bland Springs Place and Oak Wind Court [Chapel Estates] to the state’s road
maintenance system subject to the certification of eligibility by the
appropriate officials of the North Carolina Department of Transportation); b.
Engineering services for replacement
of the Judicial Building chiller and cooling towers (authorize the County
Manager to execute an engineering services contract with Sud Associates in the
amount of $59,500); c.
Property tax release and refund
report (adopt the property tax release and refund report as presented and
authorize the Tax Administrator to adjust the tax records as outlined by the
report); d.
Vehicle equipment and supplies
(authorize the County Manager to enter into contracts with Lawman’s Safety
Supply for $43,160.25 and Piedmont Communications for $32,022.69 to furnish,
deliver, and install vehicle equipment and supplies); e.
Area Mental Health Board—removal of
Vanessa McGee-Smith as a board member (remove Ms. mcGee-Smith from the Area
Mental Health Board due to poor attendance); f.
FY 1997-98 Budget Ordinance
Amendment No. 98BCC000028 (approve a budget amendment to recognize an $8,062
grant in the Environmental Health budget to fund computer equipment to support
Environmental Health programs); and g.
Letter of support for new state
child health insurance initiative (authorize staff to prepare a letter for the
Chairman’s signature expressing Durham County Commissioner support for
Secretary Bruton’s proposal for a federal and state funded child health
insurance program). Note:
The purpose of a consent agenda is to handle consensus items with one
motion to save time on meeting agendas.
Any item a Board member pulls for discussion should be placed at the end
of the agenda so public hearings can be concluded as early as possible. This will provide for the least
inconvenience to the general public attending the public hearings. 6. Public
Hearings to Consider Amendments to the Zoning Ordinance Described as TC 66B-97
[Revisions to the I-2 District to Delete Transfer Stations]; The following amendments are
proposed for adoption into the Durham Zoning Ordinance to improve the
efficiency of the ordinance. These
proposals were recommended for approval by the Joint City-County Planning
Committee and by the Zoning Committee of the Planning Commission in
January. The amendment proposals to be
considered in separate public hearings are: 1.
TC66B-97: An amendment to modify the County’s version of the Zoning
Ordinance to delete transfer stations from the Industrial 2 district. Transfer
stations would still be allowed in the I-3 district with a Major Use Permit. 2.
TC70-97: An amendment to establish standards to allow signs oriented
toward pedestrians on sidewalks in specific commercial areas oriented to
pedestrian traffic. 3.
TC71-97: An amendment to establish standards for nonconforming towers
for transmitting and receiving
electronic signals. Bonnie Estes will be at the meeting
to present these items. County
Manager’s Recommendation:
Approval of the amendments. 7. Approval
of County Contract with TROSA (Triangle Residential Options for Substance
Abusers) The Department of Corrections has
awarded $106,000 to Durham County to purchase slots at TROSA to which the Court
could probate Structured Sentencing Act offenders as part of the Durham
Community-Based Corrections program.
The grant requires that funds flow through Durham County, thus requiring
the County to enter into a contract with TROSA to disburse the funds. Board approval is required to approve
contracts for professional services exceeding $20,000. As reported to the Board of
Commissioners on September 22, 1997, funds paid to TROSA will ultimately
provide capital for the renovation of the former YE Smith School. This renovation will enable TROSA to use
this building for additional residential capacity. TROSA requested that the County provide the entire grant fund at
one time rather than on a reimbursement basis as required by the grant. The Board approved this request on September
22, 1997. The County has written a contract
with TROSA applying contractual conditions that protect the County from the
risk of using its own funds to support TROSA endeavors not funded with
discretionary funds. Gudrun Parmer, Director of
Community-Based Corrections, will monitor the program. Mr. Kevin McDonald, Judge Craig
Brown, and Ms. Gudrun Parmer are resource persons for this item. County Manager’s Recommendation: Approve the contract with TROSA for
$106,000. 8.
Presentation—Triangle Transit Authority Representatives from the Triangle
Transit Authority will present the Authroity’s Annual Financial Report for the
fiscal year ended June 1997 and the Station Area Development Guidelines for
Regional Transit Stations. 9. Department
of Social Services-–Receipt of Grant Funds For Work First Employment
Transportation and Resolution to Approve Application for Work First/Employment
Transportation Operating Assistance The North Carolina Department of
Transportation (NCDOT) has awarded
grant funding to North Carolina counties to assist with the employment
transportation needs of Work First recipients.
A budget amendment is needed to recognize $23,086 for the Department of
Social Services. These funds are part
of a base allocation awarded to all counties that is anticipated to continue in
future years. In addition, counties are
encouraged to apply for demonstration funds for additional operating
assistance. As required by the grant,
representatives from the County Manager’s Office, the Department of Social
Services, and the Coordinated Transportation program met to jointly determine
the appropriate local entities to receive funds from the County for the base
allocation and for demonstration projects.
A resolution approving the County’s proposals must be adopted by the
Board of County Commissioners. Using base allocation funds, Laidlaw
Transit Services Inc., Durham Area Transit Authority, and Operation
Breakthrough will be contracted to provide van services to approximately 30
recipients (20 adults and 10 children).
Van services will be provided to employment sites in the Research
Triangle Park and to the Center for Employment Training (CET) also located in
Research Triangle Park. Operation
Breakthrough, specializing in transportation for children, will transport children
by van to child care sites. The funds
are available through September 1998. The Department of Social Services is
also applying for one-time demonstration funds of $36,960 to provide
transportation for a unique work training program offered by TROSA and the
Department of Mental Health for substance abusers who are also Work First
recipients. Dan Hudgins, DSS Director, and
representatives from Laidlaw Transit Services Inc. will be present to answer
questions. County Manager’s Recommendation: Adopt the resolution approving the
transportation proposals for base allocation and demonstration funds for
submission to NCDOT. In addition,
approve the budget amendment as recommended (98BCCC000028). 10. Resolution--Approve Application for Public
Transportation Funding to Purchase Capital Equipment and to Fund Administrative
Expenses Associated with Coordinated Transportation Annually, the County applies for
grant funding through the NC Department of Transportation (NCDOT) to purchase
vehicles and to subsidize administrative costs associated with the Coordinated
Transportation program. NCDOT,
streamlining its grant processes, has combined the capital (formerly Section
5311) and operating (formerly the Human Service Transportation Management
Program) grants into one single application package called the Community
Transportation Program Grant. The
program grant has also been redesigned to promote NCDOT’s Transit 2001
initiatives that call for meeting the transportation needs of the entire
community. As an effort toward this
initiative, the County has requested technical assistance and funding support
from the Department of Transportation (a separate request) to conduct a
community-wide strategic transportation plan.
At this time, the NCDOT is exploring the possibility of conducting a
regional study that will include Durham, Wake, and Orange Counties and Triangle
Transit Authority. Laidlaw Transit Services Inc., the
contractor for Coordinated Transportation services, has prepared the FY 1998-99
grant application for the administrative costs and replacement of three
vehicles and an outdated communication system. Board approval is required to submit
this grant application. The funds
requested total $173,583. Of this
amount, $19,446 is required as local match.
An additional $2,400 is needed to pay for road use fees and license tags
on the vehicles as required by the state. The local match needed for the
Community Transportation Program Grant will decrease from $44,200 to $21,846 in
the subsequent fiscal year primarily because a large number of vehicles were
replaced and added to the Coordinated Transportation fleet in this current
year. Thus, fewer vehicles were
requested for FY 1998-99. In addition, a lower local match is required
for administrative support (15 percent versus current year local match of 25
percent). Representatives from Laidlaw Transit
Services Inc. will be present to answer questions. County Manager’s Recommendation: Adopt the resolution approving Durham County
to submit the FY99 Community Transportation Program Grant application to the
State of North Carolina. Commit $21,846 for inclusion in the
County’s FY98 budget to meet the local match requirements and the required
state road use and tag fees. 11. Insurance Brokerage/Consultant Contract The County Manager requests Board
approval to negotiate and enter into a service agreement with J & H Marsh
& McLennan Inc. for insurance brokerage/consultant services. This is a three-year contract. Cost of services will be $22,500 to $32,500
annually. Cost of contract is not to
exceed $32,500 annually. Scope of Service: Assist in preparing insurance
applications. Process Certificates of Insurance. Process bonds, auto identification
cards, and motor vehicle report requests. Issue binders prior to expiration to
current policies. Place General Liability Policy,
Property Policy, Workers’ Compensation Excess, Medical Malpractice, and any
other requested coverage. Maintain an updated schedule of
insurance. Review Loss Runs with County Risk
Manager. Check the accuracy of audits, rating
adjustments, and dividend calculations. Claims administration; loss
analysis, trends, recommend and coordinate special loss control services. Negotiate with underwriters on
behalf of the County, monitor third-party claims, and provide reports. Review experience modification. Evaluate reserves and seek decreases
where warranted. Summary of Procedure: A committee comprising Susan
Fox-Kirk, Assistance Finance Officer; Chuck Kitchen, County Attorney; Donald
Sherrod, Human Resource Benefits Administrator; and Steve Walters, Budget
Officer, reviewed the six responses received from our Request for Qualification
for insurance broker/consultant. The three finalists interviewed
were: Aon Corp., AJ Gallagher, and J
& H Marsh & McLennan. The
committee chose J & H Marsh & McLennan as having the best qualifications. The resource person for this item is
Leonard H. Bois. County Manager’s Recommendation: The Manager recommends approval. 12. JTPA Reorganization
Plan and Service and Substate Area Redisignation The Job Training Partnership Act (JTPA)
is a federally-funded program administered at the state level through the
Division of Employment and Training and locally funded by the City of Durham
and guided by a jointly appointed Workforce Development Board. To comply with direction from the state
division of Employment and Training, he Workforce Development Board seeks the
signature of the Chair of the Board of County Commissioners on three documents
as follows: 1. A
reorganization/corrective action plan developed and approved by the Workforce
Development Board in response to deficiencies noted from a performance review; 2. A form
redesignating Durham County as a Service Delivery Area for 1998-2000 in order
to continue receiving Job Training Partnership Acts Funds; and 3. A form
redesignating the Employment Security Commission as the Substate Grantee for
the receipt of Job Training Partnership Act Title III (Dislocated Worker)
funds. Per state designation, these documents
must be and already have been signed by the Mayor, the City Manager, and the
Chairman of the Workforce Development Board. Dr. Toby Kahr, Workforce Development
Board Chairman, and Ms. Sharon S. Baker, Durham Employment and Training Program
(JTPA) Director, will be available to address any questions. County Manager’s Recommendation: Authorize the Chairman of the Board of
County Commissioners to sign off on JTPA Reorganization/Corrective Action Plan
and Service Delivery Area and Substate Grantee Redesignations. |
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